Organizing a great dinner and dance event is no walk in the park. The good news is it can be done. All you need to do is employ the help of a seasoned dinner and dance organiser. Understandably, pulling off a successful dinner and dance event will require meticulous planning and some generous dose of creativity.
Pick a great venue.
If you want to impress your guests, finding a great venue should rank high in your list. Of course, you will need to do some research. It would be great to find a venue that’s exceptionally exciting. Once you have shortlisted a few places, check if they offer packages that can help you deliver the vision you have in mind.
Organize your guest list.
No dinner and dance event will run smoothly without a guest list. List the names in alphabetical order so it’s easier for you to find the names of the guests as soon as they arrive. This can be very helpful especially if people will arrive in groups. If your guest list is organized, you can tick guests off quickly so they can get inside and grab a drink.
Another thing you need to think about is the seating plan or the seating arrangement. Will you be mixing it up and sitting people who don’t know each other together? Or will you put friendship groups in one table? This is something you should think through carefully as it can impact the atmosphere of your dinner and dance event significantly.
Sort and communicate dietary requirements early.
To ensure attendees will have a grand time at your dinner and dance event, sort out dietary requirements as early as possible. Make sure you also work with an established caterer so guests will enjoy the party rather than have tummy complaints later on. It would also help that you have options available for vegetarians.
Prepare several table plans and make them accessible for viewing.
Make sure the table plans are large enough and the names are written clearly to minimize any confusion. If you have a theme, using funky table names would be a good idea. It would also help if you place names in alphabetical order on the table plan rather than using name cards.
Prepare exciting entertainers.
It would be a great idea to start your dinner and dance event with a live band. This can help encourage and entice people to get on the dance floor. This can also help ensure you avoid that awkward few minutes where no one wants to get to the dance floor first. It would also help if you opt for a band that suits your event’s theme perfectly.
Get an epic DJ.
Once the band gets everyone on their feet, you will need an epic DJ to ensure they stay dancing and have the time of their lives. A great DJ will easily know what the guests want and can give it to them. To add some more excitement to your dinner and dance event, you can also look into getting a video DJ.
Take theming to the next level.
Theming is always a great and effective way to break the ice. However, if you will go that route, make sure you take it to the next level. That said, make sure you have a venue that is decorated to suit your chosen theme. There’s no point having a 1930s theme but using contemporary glassware.