What to say to a job applicant and how to tell someone they didn’t get the job?

You’ve received many applications for the available post. You have reviewed hundreds of examples of past work and performed hundreds of interviews. However, since only one person can fill the position, you’ll have to contact the other hundreds of applicants to break the news that they didn’t make the cut. Understand how to tell someone they didn’t get the job.

What to say to a job applicant when you have to tell them they didn’t get the job

Having to tell someone they didn’t get the job is never a pleasant or easy experience for anyone involved. It’s not an easy conversation to make, especially after getting to know a candidate well via multiple rounds of interviews. The challenge now is figuring out how to break the news in a way that is both kind and effective. Here are a few things to keep in mind.

Thank them for their time and consideration.

The time commitment for this position is high, as the individual must write a cover letter and resume, attend many interviews, and possibly travel. They gambled that investing in themselves by joining your group would pay off in the end.

Share your thoughts

Those making a career change or recent graduates can benefit greatly from constructive criticism. Try to keep as cheerful and dispassionate an outlook as possible. Think of it as a chance to hone your skills.

Give some thought to the words you choose

It goes without saying that you should always be polite when notifying a candidate, but it is especially important to be mindful of the language you use when rejecting a candidate.

Be general in your message

If you are worried about accidentally stating something that could lead to legal action being taken against you, you can give a typical explanation as to why they were not picked for the position.

Motivate them to apply for different jobs

Finding the most qualified applicant isn’t always easy. While it would be ideal to hire both candidates, this is obviously not possible and you must make a choice. If they seem like they might be a good fit for the role, tell them about the other openings in the department.

Go for empathy instead of murder refusing to Hire Someone

Refusing to hire a candidate is never an easy decision. We’ve all been on the receiving end of that kind of treatment, and it hurts. If you take the time to craft a thoughtful email (or phone call), you can still develop a positive impression of your firm and create a wonderful applicant experience that keeps a favourable picture of your brand.

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